Colton-Redlands-Yucaipa Regional Occupational Program (CRY-ROP)
This is a Quick Guide to the basic essentiuals of protecting student data.
Your passwords are the keys to your accounts that unlock access to CRY-ROP data.
Follow these simple best practices for managing and maintaing passwords:
- Use Complex Passwords - It should contain:
- 8 or more characters - The Longer, The Beter
- 1 Upper Case Letter.
- 1 Lower Case Letter.
- 1 Number.
- 1 Special Character.
- Avoid using a password that can be easily guessed.
- Avoid using words that can be found in the dictionary.
- Avoid using your personal information the a password.
- Do not use the same password on multiple accounts.
Voltage Password should be different from your work email password.
- Do not store your passwords in a plain text file (TXT, DOC, XLSC, and ETC).
- Do not write your passwords down. Most importantly, don't leave that paper where anyone can get a hold of it.
Basic Security Practices:
- Lock your PC when you step away from it:
- Press the Windows Key + "L" Key
- Or Click Start > Click on your Name > Lock
- Or Press CTRL + ALT + DELETE > Select Lock
- Do not use a "Auto-Login" feature.
- Do not allow Internet Browsers to save your passwords.
Handling and Protecting PII (Personally Identifiable Information):
- Do not print any PII if at all possible.
- Any printed PII should be kept in your possesion.
- Printed PII should never be left unnatended. Make sure its locked up.
- PII on the computer and printed PII should only be visible by authorized personnel.
- Minimize, Close or PII screens
- Flip Papers Over, Cover them with another paper or item or place them in a drawer.
- If PII is not longer needed on paper, shread it! Do not toss it in a regular trash bin.